QuTime records attendance from the phone your team already carries. There is no time clock to buy, install, or maintain, and nothing to mount on a wall unless you choose to add a shared tablet later.
Two things decide whether a punch is accepted:
- Where the person is. The app shows their position on a map, and the punch has to fall inside a circle you drew around the work site.
- Who they are. The photo taken at the moment of the punch is matched against the photo that worker enrolled beforehand.
That is the whole model. Everything below is the setup that makes those two checks meaningful.
Set up in five steps
-
Finish your organization profile. Company name, country, and — the one setting worth being careful about — your time zone. Attendance days, daily totals, and monthly reports are all calculated in it. If it is wrong, hours land on the wrong day and every report looks slightly off.
-
Add your people. For a team of ten, adding them one at a time is faster than preparing a file; for a larger team, import a sheet. Give every worker their own employee code — you will need it again when you upload a second file, when you name someone as a manager, and whenever you want to match a person you already created rather than accidentally creating them twice.
-
Draw your first geofence. A geofence is a circle around a work site: a point on the map plus a radius. A punch is accepted when the coordinates shown on the worker's screen fall inside it. Search for your address, drag the pin onto the door your team actually walks through, and leave the radius at the default of 200 metres for now. Create it on your primary department — one fence there is enough to start.
-
Have your team install the app and set up their face. Each worker installs the SVDY app, signs in, and enrolls a face photo. This is a prerequisite, not an optional extra: nobody can clock in until their photo is enrolled and their consent has been recorded and approved. Expect this step to take the longest, because it depends on other people's attention — send the instructions a few days before you plan to go live.
-
Watch the first real day. Look at punches as they arrive rather than waiting for a month-end report. You are checking three things: punches are landing, they are landing at sensible times, and nobody is being turned away at the door.
Plan for day one. Anyone who has not finished face setup will not be able to clock in. Check the list the day before, not on the morning itself.
Fences can also be set per department, per group, or per person, and the order in which those apply matters once you use more than one — full detail in Geofence setup.
Do you need schedules?
Not to get started. Schedules are optional in QuTime. Without one, SVDY records the hours your team actually worked and does not mark anyone absent for a day they were not expected.
Add a schedule when you need SVDY to compare punches against expected start and end times — for example to flag late arrivals, or to see who was expected today and did not appear. Many small teams with open or variable hours never add one.
Troubleshooting
Nobody could clock in on the first morning. Almost always face setup: the photo is not enrolled yet, or consent is still waiting for approval. Check those two before changing anything else.
A punch was recorded from somewhere that is clearly not the site. Check whether a geofence actually applies to that person. If no fence exists on any layer that covers them, SVDY has no location to enforce and the punch is accepted wherever it happens.
The hours are shifted by a day, or the day boundary looks wrong. Check your organization time zone.
One person is refused while their colleagues succeed. Look for a worker-level geofence on that person. A fence set directly on a worker replaces the department and group fences entirely, so it has to list every place that person is allowed to clock in.